Board management software, also referred to as a board portal or an electronic governance solution (EGS) streamlines and automates a variety of tasks associated with running an organization’s board. From tracking attendance, arranging meetings and facilitating document approvals to sharing information about meetings with directors online or on a mobile devices. These features help companies streamline meeting processes, provide directors with an online platform to review and annotate documents from meetings and deliver a superior user experience that creates an effective boardroom environment.
The best board management software lets all meeting materials be stored in a central location. This is not the case with email, which allows documents to be emailed and received back and forth, before being stored in a long email thread. Board director documents will be kept safe and secure. Each person has access only to the files they are site link allowed to access. Board members can also keep themselves updated by announcing changes to the agenda of meetings or reports as well as urgent company news through an easy-to-use communication tool.
Choosing the right online board management software is choosing a solution that’s simple to use and has familiar interfaces, so that users can use it on their own terms without needing to learn a new software or application. Furthermore, the solution should not be over-engineered with features that are not likely to be used and could result in an inefficient and frustrating use of the system. A user-friendly, easy-to-use interface can have a significant impact on the success of software for managing boards and their acceptance by busy administrators and members.
